Application Guidelines
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Any University student, organization, or department that provides services, programs, or projects to University of Virginia students is eligible to apply for a Parents Committee Grant.
Applications for the 2012-13 academic year will open on September 3, 2012 and close at 5:00pm on Monday, October 8, 2012. Decisions will be mailed to the contact person submitted on your application the week of October 29, 2012.
Carefully review the requirements below, and prepare all needed items before beginning your application. Important: Use the grant_application_budget_template to prepare your budget summary.
General Requirements
- U.Va. Parents Committee Grant Applications must be submitted through our online form only. Paper applications will not be accepted.
- The organization or department must submit a complete application AND a budget summary* using the template provided. (Do not type “same” in any of the application fields) *Note that the budget summary template is new this year but is a mandatory part of your appliction.
Organizational Summary
- Include your organization's or department’s purpose, activities and achievements.
Project Summary
1. Detailed description of the project, including the name of the program or project, clearly stated goals and objectives, the target audience and the number of students expected to be impacted.
2. Describe the need for the proposed project or program, including the potential impact of the program (if applicable).
3. An evaluation plan to measure effectiveness in meeting goals and objectives.
4. If an organization/department is submitting more than one proposal, prioritize your proposals. Indicate in the narrative the priority of each proposal.
Budget Summary
NOTE: Your group will only be reimbursed for purposes stated in your proposal’s budget summary. No substitutions or modifications will be reimbursed without prior written consult from the Committee. All disbursements of awarded monies must be made before JUNE 30, 2014.
- A complete proposed budget for the project, including any other sources of funding. Use the Grant Application Budget Template to create your budget summary.
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Request a specific dollar amount; estimates (“ball-park figures”) are not acceptable.
- Requests should be itemized; showing the cost elements that make up your total request.
Acknowledgment
The U.Va. Parents Committee requests that your group acknowledge the Committee’s support of your project, where possible, such as in an announcement at the event; in a note on a newsletter; or putting our logo on any brochures, flyers or Web page. We are happy to provide your group with the Parents Committee logo. This type of recognition is important because it will help raise funds for future projects. Failure to adequately recognize the Committee’s support could jeopardize your groups future Parents Committee grant requests.
Reports
Grant recipients are expected to submit a written report (with pictures where applicable) to the Parents Committee within 2 weeks of your projects completion. Failure to submit a report could jeopardize your groups future Parents Committee grant requests.